What is a Non-Employee Travel (NET) Card?
Allowable Use of the NET Card
Unallowable Use of the NET Card
Claiming Meal Per Diem on Standard Voucher:
A traveler’s meals may be reimbursed on the Standard Voucher Form on a Per Diem basis based on location of lodging. A copy of the hotel receipt is required in order to claim Method II meal rates even though reimbursement is not being requested for lodging. It is the policy of the Office of the State Comptroller that breakfast and dinner are the only allowable reimbursable meals. Lunch cannot be reimbursed. If meals are provided or paid by another source related to the scheduled event, the traveler will not be reimbursed. No alcoholic beverages.
Monthly Account Reconciliation
•Read e-mails from Citibank and Corporate Card Administrator regarding your NET Card accounts.
•Once notified on the 7th of each month go online to review and reconcile your bank statement.
•Download the statement into excel
•Type memo providing the business purpose, travel destination and date of all travel transactions
•Obtain supervisory review and approval signature on monthly statement.
•Forward all original documents to Mary Taylor in Accounts Payable & Travel Services (CLEV HALL) 414 for review.
•After internal audit approval - retain all originals in a secure place for 6 years plus the current year in case of an external audit at any given time.
Notify Corporate Card Administrator If…
•You feel your card has been compromised.
•You leave your department or university.
•Your card is lost or stolen.
•Your contact information changes (name, address, phone, e-mail, etc).
•You need to change the default account number.
•You want to add an alternative account number.
How to Obtain a NET Card?
Complete the Non-Employee Travel (NET) Card application
Contact Director, Non-Contract Procurement – Bonnie McKay
CLEV HALL 406 x4113
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