May 11, 2018 - Procurement Card Fiscal Year-End Reminder
With the closing of the 2017-18 fiscal year, please keep all accounts up to date. All 2017-18 procurement card cycles, up to and including the June billing cycle, 0618, must be fully reconciled and certified by July 27, 2018.
All purchases must have a transaction date before or as of 7/6/18, as it appears on the cardholder statement, in order to be charged against the current 2017-18 fiscal year. If the transaction date is July 7 or later, the transaction will automatically be charged to the new 2018-19 fiscal year. You may continue to use your PCard throughout this transition period with no interruptions.
May 24, 2017 - Procurement Card Order Form
Procurement cardholders will no longer be required to complete and submit procurement card order forms. Cardholders must state the business purpose for all purchases on their original invoices or receipts.
All Travel/NET cardholders will be allowed to purchase meals using their cards. Travelers must stay within the per diem rate of their travel destination. Domestic per diem rates for meals can be found on the General Services Administration website. Foreign per diem rates for meals can be found on the U.S. Department of State website. Cardholders cannot charge meals on a card and claim meal per diem reimbursement for the same trip. Travelers must decide on their preferred method of payment before they travel.
Fuel is now an allowable charge on both personal and rental vehicles. Cardholders cannot charge fuel for their personal car and claim mileage reimbursement for the same trip. A mileage reimbursement form must be submitted if a Travel/NET card was not used for the purchase of fuel.
State-Funded Travel to North Carolina, Mississippi Prohibited
Governor Cuomo's executive orders banning state-funded travel to the states of North Carolina (order issued on March 28, 2016) and Mississippi (order issued on April 5, 2016) remain in effect. The bans include travel funded by the Buffalo State College Foundation and the SUNY Research Foundation.
January 18, 2018 - Airbnb NOT Permissible
As per SUNY Administration directives, Travel and Non-Employee Travel (NET) Citibank cardholders are prohibited from using their cards to obtain lodging through Airbnb.
Airbnb is an online marketplace that allows individuals to rent personal properties or spare rooms to guests. Travelers who wish to use Airbnb for lodging may do so only by using personal funding. Travelers will be reimbursed after travel takes place at a rate that is within the allowable per diem. Travelers assume a very high risk of non-reimbursement from state funding if a cancellation occurs through an Airbnb reservation.
February 12, 2018 - UBER and/or Lyft
Citibank Travel/NET cardholders should not use UBER and/or Lyft as a means of transportation. Cardholders should utilize a taxi and/or shuttle service when available. UBER and Lyft services require travelers to create an account linking their credit card information. Due to the increased security risk, UBER and Lyft may only be used by travelers on a reimbursement basis.
Travel/Non-Employee Travel (NET) Card Training
To better serve the campus community, the Travel Services Department now offers scheduled travel training, as well as scheduled small-group training. All travelers and departments have unique travel issues, and individual training allows the Travel Services Department to customize its training to travelers’ needs. Small-group training may be more appropriate when an office or department would like to have uniform training for all employees within its area.
Please call the Travel Services Department at 878-4117 with questions or to schedule your travel training session.
For Travel/Non-Employee Travel (NET) Card Training or questions please call the Procurement Services Department at 878-4113.
Welcome to the Buffalo State Corporate Cards Program Website.
The goal of the Buffalo State Corporate Cards Program is to provide departments, faculty and staff with valuable tools - Procurement Card, Travel Card and Non-Employee Travel (NET) Card. The Procurement Card Program is an efficient and cost-effective method for purchasing and making payments for small-dollar purchases. Cardholders can make authorized purchases directly from a supplier without processing the traditional paperwork. The Travel and Non-Employee Travel (NET) Card Programs are intended to reduce the amount of employee and non-employee out-of-pocket expenses when traveling on behalf of Buffalo State College.
It is important to note that cardholders must adhere to the policies and procedures set forth by SUNY, or the Office of the State Comptroller, Citibank and Buffalo State College.
Applicants do not have to supply any personal information to obtain a Procurement, Travel and/or Non-Employee Travel (NET) Card.
We look forward to assisting you with your purchasing and travel needs.
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