4/24/2020 - Prohibited use of all PCards, TCards and NET Cards
To restrict OTPS spending in accordance with SUNY mandates, use of all PCards, TCards and NET Cards is prohibited effective immediately, except for one PCard per division and/or President’s Cabinet area. Requests for additional cards will be considered at the President’s Cabinet level.
Any proposed procurement card purchases must be approved consistent with the guidance described in our current procedures for spending controls related to COVID-19. All expenditures should be closely monitored and a Spending Constraints Attestation Form must be completed and approved by all required signators prior to any purchase regardless of dollar amount. Approval instructions can be found in the procedures for spending controls.
March 19, 2020 - Procurement Card Fiscal Year-End Reminder
With the closing of the 2019-20 fiscal year, please keep all accounts up to date. All 2019-20 procurement card cycles, up to and including the June billing cycle, 0620, must be fully reconciled and certified by July 24, 2020.
All purchases must have a transaction date before or as of 7/6/20, as it appears on the cardholder statement, in order to be charged against the current 2019-20 fiscal year. If the transaction date is July 7 or later, the transaction will automatically be charged to the new 2020-21 fiscal year. You may continue to use your PCard throughout this transition period with no interruptions.
March 6, 2020 - State Employee Work-Related International Travel
Please be advised that the Centers for Disease Control and Prevention (CDC) recommends that travelers avoid all nonessential travel to countries with Level 3 Travel Health Notices, and cautions against traveling to countries with Level 2 Travel Health Notices (listed below).
In accordance with this recommendation from the CDC, the State of New York and SUNY have prohibited all New York State work-related employee travel to Level 2 and Level 3 countries until further notice. Countries that currently carry such designations are
State-Funded Travel to North Carolina, Mississippi Prohibited
Governor Cuomo's executive orders banning state-funded travel to the states of North Carolina (order issued on March 28, 2016) and Mississippi (order issued on April 5, 2016) remain in effect. The bans include travel funded by the Buffalo State College Foundation and the SUNY Research Foundation.
January 18, 2018 - Airbnb NOT Permissible
As per SUNY Administration directives, Travel and Non-Employee Travel (NET) Citibank cardholders are prohibited from using their cards to obtain lodging through Airbnb.
Airbnb is an online marketplace that allows individuals to rent personal properties or spare rooms to guests. Travelers who wish to use Airbnb for lodging may do so only by using personal funding. Travelers will be reimbursed after travel takes place at a rate that is within the allowable per diem. Travelers assume a very high risk of non-reimbursement from state funding if a cancellation occurs through an Airbnb reservation.
February 12, 2018 - UBER and/or Lyft
Citibank Travel/NET cardholders should not use UBER and/or Lyft as a means of transportation. Cardholders should utilize a taxi and/or shuttle service when available. UBER and Lyft services require travelers to create an account linking their credit card information. Due to the increased security risk, UBER and Lyft may only be used by travelers on a reimbursement basis.
Travel/Non-Employee Travel (NET) Card Training
To better serve the campus community, the Travel Services Department now offers scheduled travel training, as well as scheduled small-group training. All travelers and departments have unique travel issues, and individual training allows the Travel Services Department to customize its training to travelers’ needs. Small-group training may be more appropriate when an office or department would like to have uniform training for all employees within its area.
Please call the Travel Services Department at 878-4117 with questions or to schedule your travel training session.
For Travel/Non-Employee Travel (NET) Card Training or questions please call the Procurement Services Department at 878-4113.
Welcome to the Buffalo State Corporate Cards Program Website.
The goal of the Buffalo State Corporate Cards Program is to provide departments, faculty and staff with valuable tools - Procurement Card, Travel Card and Non-Employee Travel (NET) Card. The Procurement Card Program is an efficient and cost-effective method for purchasing and making payments for small-dollar purchases. Cardholders can make authorized purchases directly from a supplier without processing the traditional paperwork. The Travel and Non-Employee Travel (NET) Card Programs are intended to reduce the amount of employee and non-employee out-of-pocket expenses when traveling on behalf of Buffalo State College.
It is important to note that cardholders must adhere to the policies and procedures set forth by SUNY, or the Office of the State Comptroller, Citibank and Buffalo State College.
Applicants do not have to supply any personal information to obtain a Procurement, Travel and/or Non-Employee Travel (NET) Card.
We look forward to assisting you with your purchasing and travel needs.
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