Accounts Payable

                                      Accounts Payable/Travel Services Payment Request Form

                                        Buffalo State College Foundation & Subsidiary Entities

                                                              COVID-19 PROCESS

*All Payment Requests require an approved COVID-19 Spending Constraints Attestation Form in order for payment to be processed.  Further guidance is available regarding Procedures for Spending Controls COVID19 and Post COVID19, which apply to all funding sources*

During COVID-19, we will be accepting Buffalo State College Foundation and subsidiary entity payment requests three ways.  All three submission methods still require a completed payment request form, approval by authorized signatories and attachment of all backup information. 

Three ways to submit payment requests:

• Hardcopy - submitted via intercampus mail

• Scanned - submitted via email aptravel@buffalostate.edu

• Electronic forms - submitted via email aptravel@buffalostate.edu

  • BSCF electronic payment requests are available via fillable PDF forms here.

Completing electronic PDF form:

• Enter all information into the form
• Digitally sign the form under the Authorizing Official Approval section
  • Must be signed by authorized signatory and counter signer, if necessary
  • We recommend the individual preparing the form sends the completed form to the signatory for digital signature along with all applicable backup
  • Instructions on how to digitally sign a PDF form can be found at Digital Signature Setup
  • An authorizing official is required to save the form with their digital signature
  • We recommend the signatory to either send it back to the individual preparing the form and then forward it to aptravel@buffalostate.edu or click on the “Save and Submit Form” button in the upper right hand corner of the form which will create an email to aptravel@buffalostate.edu to which the payment request and backup can be attached
• Once the payment request form and backup are received by Accounts Payable and Travel Services it will be reviewed and processed.  The Accounts Payable Specialist will reach out if any additional information is needed

Checks: During COVID-19, Accounts Payable & Travel Services will stamp and mail all payments directly to Payee.  No need to attach a metered mail slip to any requests.

Please email aptravel@buffalostate.edu or call (716) 878-4117 with any questions regarding payment requests and checks.